You have a forty-things-at-once problem. Every one of them lives in your head, every one needs you, and that is exactly why you can't step back. Let's find the one system worth building first.
Picking up where you left off.
Step one
Empty your head onto the table.
Every task you do more than once. The repeat offenders. Don't organise, don't judge, don't make it pretty. Just get them out. The invoicing, the onboarding email, the thing you do every Monday and quietly resent.
Nothing on the table yet. Start emptying your head.
Saved as you go, so a stray click won't lose your list.
Step two
Score them honestly.
Three quick reads per task. How often it happens, how much it drains you, and whether you're the only person who can do it. Be honest about the drain. The task you avoid is usually the one quietly costing you the most.
Start here
The rest, in order. Leave them for now.
Step three
Document it once. Improve it later.
Not pretty. Not perfect. Just written down, so it's no longer living only in your head. The first version exists to exist. You'll sharpen it next time you run it.
Saved as you go. The spreadsheet is yours to keep and build on.
What a CEO does next
You've documented a system. Here's what to do with it.
That system is now out of your head for the first time, which means for the first time you can actually do something with it. Three moves, in order of how much time they buy back. Each one has a SPARK walkthrough waiting in the Systems hub.
Automate it
Read back through your steps. Which ones are a tool's job, not yours? A welcome email that sends itself. An invoice reminder on a timer. If a step doesn't need a human, it shouldn't be eating your evening.
The steps that do need a human probably don't need you. And here's what you couldn't do last week: you now have it written down. You can hand this to someone else without explaining it from scratch. That's the whole point of documenting it.
A spreadsheet is a brilliant place to capture a system and a poor place to run a team on one. When you're ready to give other people access, this belongs somewhere your team can work inside it. A proper project management tool.
Your spreadsheet has downloaded. You don't systemise your whole business in a sitting. You systemise one thing today. Do that a few more times and the woman who was the bottleneck on everything has a business that runs without her in the room.
Building a library? Each export gives this system its own named tab. Paste that tab into your master systems spreadsheet, and over time you'll have every system in one place.
Next time you've got twenty minutes, run the triage again, watch it re-sort, and build the next one.